Five messages that confirm a meeting without pressure

Send it the day before, restate the day, time and place, and add one line on what you hope to cover. Offering an easy way to move the time is what keeps it from reading as pressure.

A confirmation saves a wasted trip and tells the other person you have prepared. Send it the day before, restate the time and place, and say in a line what you hope to cover. Make moving the time easy, so the message offers a way out rather than pressure. Each message below is complete as written.

Five confirmations, from light to formal

A one liner, for a simple meeting

Fits a meeting already agreed in detail.

Ravindra, confirming our call on Thursday at three your time. I will bring the two scope options.

A three sentence note with an agenda

Fits a meeting where you want to arrive at a decision.

Noor, looking forward to our call on Sunday. I would like to cover the cold room offer and the timing before the season, and leave with a date for the refit. If you want to add anything, send it over and I will prepare.

One with a concrete offer, a pre read

Fits a meeting with detail that is easier to read than to hear.

Benedikt, ahead of Thursday, here is the crew training tender summary, which should save us the opening quarter of an hour.

If the time no longer works, I can move to Friday morning without any trouble.

One for a warmer relationship

Fits a coffee or lunch with someone you know.

Yusuf, still on for coffee on Friday, unless you would rather somewhere near your office?

One in a more formal register

Fits a meeting with several people from each side, or your opening visit to their office.

Dear Ms Varga,

I write to confirm our meeting on Tuesday 20 October at ten, at your Budapest office. We propose to discuss the school licence and the teacher training pilot.

Please let me know if you would like to add anything, or if anyone further will join from Tilde Learning.

Kind regards,

What every confirmation states

The day, the time and the time zone, if you are in different cities.
The place, or the link for a call.
One line on the purpose.

Where Marrow fits

Ask Marrow to prep you for the person and it gives you the history and what is open, when you ask and not before. If it holds no recent brief of their company, the prep also runs a company lookup, which counts as a lookup. It drafts the confirmation when you ask, marked not sent. You send it yourself, because Marrow does not send messages on your behalf. Marrow is in Beta. If your calendar already sends reminders to both sides, a routine meeting may not need a message.

The request Draft a short note to Salma Qattan sending the pilot pricing for the cold storage trial, and Marrow's reply: Here's the draft to copy and send yourself, then a subject line, a greeting, thanks for the call on Thursday 1 Oct about the pilot scope, the pricing for the cold storage trial, a sign off with the user's name, and the line Not sent, it's yours to send

Get Marrow on your phone.

Install the app, sign in with your email, and send it the last business card you are still carrying. Marrow is in Beta.

Last updated 10 October 2026.